Privacy Policy

regarding processing of personal data in relation to consultants

Georg Jensen A/S (”Georg Jensen” or “we”) will collect and process personal data about you as part of your cooperation with Georg Jensen in accordance with this privacy policy.

Collection of personal data

Georg Jensen will collect and process personal data about you, which is considered necessary for the administration of your cooperation with Georg Jensen.

The following personal data may be registered:

• Personal information such social security number, name, address, phone number, email address, etc.;
• Cooperation related information such as start of cooperation date, etc.;
• Financial information such as remuneration, taxes, bank account number, etc.;
• Photos;
• Information obtained as part of access control;
• Passwords and usernames.

Georg Jensen will only collect and process personal data about you, which is considered necessary for the administration of your cooperation with Georg Jensen on the basis of your consultancy contract, where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests, as otherwise requested by you or on the basis of your consent. Your personal data may also be processed in order to comply with legal requirements or to establish or defend legal claims.

Processing of personal data

Georg Jensen may process your personal data for the following reasons:

• Administration of consultancy relationship, incl. remuneration;
• Facility management and security;
• Provision and support of IT systems, user profiles, investigations, etc.;
• Monitoring the use of our information and communication systems;
• Handling of claims and disputes;
• Compliance with legal, regulatory and other good governance obligations;
• Other legitimate business purposes.

With whom will my personal data be shared?

It order to pursue the above listed purposes your personal data may be made available to third parties providing relevant services under contract to Georg Jensen such as processors of expenses and other compensation information, and IT hosting and maintenance providers. Such services providers will only process the personal data in accordance with our instructions.

Some of your personal data may be disclosed to entities of Georg Jensen group other than the contracting entity for administration purposes.

Certain personal data may be reported to government authorities where required by law and for tax or other purposes or to insurance providers. Personal data also may be released to external parties as required by relevant legislation, or by legal process, to Georg Jensen’s legal advisers, as well as to parties you authorise Georg Jensen to release your personal data to. We will not sell your personal data to any third party.

Transfer of personal data

If your personal data is transferred to data processors, which are located in countries outside the EU/EEA, including group entities, not ensuring an adequate level of data protection, such transfer will be safeguarded by the EU Commission’s standard contractual clauses. Otherwise you will be asked to provide your explicit consent to the transfer.

Video surveillance

Georg Jensen has installed video surveillance in certain targeted areas of its business premises such as, showroom, entrance areas, silver smithy, production areas, packaging areas, warehouse and storage areas. The surveillance areas are clearly marked with signs.

The purposes of video surveillance are prevention of crime as well as monitoring of production and warehouse sites to ensure safety and compliance with applicable requirements.

The recordings will only be accessed and reviewed in case of suspicion of criminal actions, violations of internal guidelines or internal/external audits. The recordings may be disclosed to the police in case of criminal actions or if the disclosure is otherwise required by law. If disclosure is necessary for other purposes than the before-mentioned, we will ask you to consent to such disclosure if you are clearly identifiable in such recordings.

The recordings are stored on a server, which can only be accessed by a limited number of employees and are only accessible by entering password.

Recordings from video surveillance which has been conducted for the purposes of preventing crime are deleted or anonymized no later than 30 days after the recording has taken place, unless is it necessary for Georg Jensen to keep the recordings for the purpose of dealing with a specific dispute, e.g. in relation to solving crime. Recordings from video surveillance which has been conducted for other purposes will be deleted when it no longer serves a purpose to store the information.

Storage of your personal data

As a general rule, your personal data will be kept for a period of 5 years following the end of the financial year in which the consultancy agreement was terminated, unless we are required to store your personal data for a longer period due to legal requirements, including the Danish Bookkeeping Act (Bogføringsloven).

Your personal data may be stored for a longer period if necessary for the purpose of a specific claim or dispute.

Sensitive personal data will be deleted when the purpose for which it was collected and processed no longer exist.

We may process and store your data for a longer period than set out above in an anonymized form which means that we will no longer be able to refer the data back to you.

Your rights

You have a right of access to the personal data, which we process and store about you, subject to certain statutory exceptions. Furthermore, you have the right to object to the collection and request restriction of the processing of your personal data. In addition, you also have the right to require us to rectify or erase your personal data, if necessary.

Under certain circumstances, you may also request that we provide you with an overview of your personal data in a structured, commonly used and machine-readable format and request us to transmit such data to another data controller.

Contact and complaints

If you want to exercise any of your rights, if you have any questions regarding this privacy policy or the processing of your personal data, you may contact the Legal department.

If you have any complaints regarding the processing of your personal data, please do not hesitate to contact us at legal@georgjensen.com. You can also file a complaint with your local data protection authorities.

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Version 1.0, 16 October 2018